GROUP LEADER: _______________________ _______________

M. James Aldrich Date

CONTENTS

Page

1. Purpose 1

2. Statement of Laboratory and Group Policy 1

3. Group ES&H Organization and Responsibilities 1

4. Safe Work Practices and Hazard Control Plans (HCPs). 4

5. Management Safety Walk-Arounds and Group Self Assessments 5

6. ES&H Meetings 6

7. Personal Information Form 6

8. ES&H Training and Programs 6

9. Laboratory Operations 7

10. Emergency Response 8

11. Accident/Incident Reporting 8

Appendix A EES-1 ES&H Position Assignments, ES&H Council and Laboratory Custodians A-1

Appendix B Personal Information Form B-1

Appendix C New Employee, Student, and Visitor ES&H Checklist C-1

Appendix D Laboratory ES&H Checklist for New Employees and Visitors D-1

Appendix E Energized Electrical Work Requirements E-1

References: LIG402-600-01, Electrical Safety Implementation Guide, 17 Mar 99

LIR300-00-01.1, Safe Work Practices, 6 Oct 99

LIR300-00-02.1, Documentation of Safe Work Practices, 6 Oct 99

LIR307-01-03.1, Management Safety Walk-Around, 9 Mar 98

LIR402-600-01.1 Electrical Safety, 18 Dec 98

LIR402-702-01.1, ALARA, 6 Mar 98

LIR402-706-01.1, Personnel Dosimetry, 8 May 98

The Laboratory will provide the highest level of protection to its employees, the public, government property, and the environment from harm that could arise from Laboratory operations. Line management is responsible for ensuring that only those work activities that can be carried out following safe, environmentally acceptable procedures, and in accordance with (Laboratory Implementation Requirements) LIR300-00-01.1, Safe Work Practices, revised date 6 October 1999, are authorized. Laboratory employees are required to observe the ES&H procedures and requirements specified by applicable Laboratory LIRs and State and Federal ES&H laws and regulations.

The Group Leader has the prime responsibility for all aspects of ES&H within the group. This responsibility includes developing the group ES&H plan and then implementing and managing it through organizational structure, Hazard Control Plans (HCPs), Management Walkarounds, ES&H meetings, training, and collaboration with subject-matter experts and ES&H specialists. The organizational structure consists of the group ES&H Representative, Hazard Communication (HAZCOM) Coordinator, As Low as Reasonably Achievable (ALARA) Coordinator, Waste Management Coordinator, Electrical Safety Officer, supervisors, and mentors within the group. The Group Leader is responsible for ensuring supervisors/ mentors know their responsibilities in implementing and managing this plan and applicable Laboratory LIRs. Key factors in managing the ES&H plan are hazard assessments of new or changing operations, informal day-to-day observations, and Management Walkarounds. Written records of these activities, as appropriate, will be kept to demonstrate the plan has been implemented as designed and is properly managed. The Deputy Group Leader assists the Group Leader with these responsibilities.

Laboratory employees, students, and visitors are responsible for their own health and safety and for their activities as they affect the environment. Their responsibilities also include observing applicable Laboratory LIRs, using prescribed personal protective equipment; promptly reporting accidents, injuries, and unsafe conditions; and participating in required medical and biological monitoring programs. They will also complete and stay current in the appropriate ES&H training as determined by their supervisor/mentor. Employees will schedule their own training offered by ESH Division. General employee rights and responsibilities as outlined in the ES&H handbook for employees are:

The Group ES&H Representative will provide the administrative support to ensure compliance with the written program (all documents required or associated with executing the plan) of the group ES&H plan through a documented record. The record system will be a two- year history of ES&H activities and will reflect management, supervisory, and employee diligence in carrying out group ES&H responsibilities. This system includes an ES&H file, the Laboratory Employee Development System, and Hazard Control Plan (HCP) tracking system. It will contain signed records (such as the Employee Safety Commitment) required for all employees, students, and visitors. It will contain records of meetings (summaries and attendance) and ES&H correspondence.

The HAZCOM Coordinator acts as the EES-1 contact point with ES&H Division in matters concerning hazards communication. The HAZCOM Coordinator serves as the "expert" and the initial contact for HAZCOM information requests from group members; advises the EES-1 Group Leader on compliance related issues; ensures that hazardous materials and operations are identified and labeled; and ensures that an inventory of all chemicals in the group is conducted in April-May each year and that material safety data sheets (MSDS) are maintained from each hazardous material used in the laboratories. The current HAZCOM Coordinator is listed in Appendix A.

The ALARA Coordinator serves as the group's primary ALARA focal point and carries out responsibilities as described in LIR402-702-01.1, ALARA and the group X-Ray Radiation Protection Program. In summary these include: promote awareness and commitment to ALARA policy; identify and document possible radiation sources; determine monitoring or data collection requirements; review exposure data; investigate exposure situations; ensure ALARA is considered in training, operations, design and modification of facilities and equipment, and emergency response planning/procedures; ensure awareness of prenatal radiation exposure limits; and report periodically to Group Leader concerning status of program and accomplishments. The current ALARA Coordinator is listed in Appendix A.

The Waste Management Coordinator supports waste generators. This support includes setting up proper satellite accumulation areas, preparing forms for waste characterization and disposal, serving as the primary contact for questions involving waste management regulations and waste minimization, maintaining Waste Profiles and waste disposal information, and ensuring that waste-related inspection deficiencies are corrected. The current Waste Management Coordinator is listed in Appendix A.

The Group will have an ES&H Council. The membership of this Council includes, at a minimum, the Group Leader, Deputy Group Leader, ES&H Representative, HAZCOM Coordinator, ALARA Coordinator, Waste Management Coordinator, and the Electrical Safety Officer. The Group Leader or Deputy Group Leader is the head of the Council and may ask additional appropriate individuals to serve as members. The Council’s job is to review, discuss, and as necessary/appropriate take action on ES&H matters or issues within the group. The Council will meet at least twice a year. The Group Leader is responsible for conducting the meetings. Current Council members are listed in Appendix A.

Supervisors (defined as any individual with the authority and responsibility to direct and authorize the activities of workers) have the responsibility for

The Group Electrical Safety Officer (GESO) is responsible for all electrical matters in the group. This includes approving all electrical work being performed by EES-1 qualified electrical workers.

The Group Leader will appoint an ES&H person-in-charge for certain operations when the duration, remoteness, or level of effort warrants, in the judgment of the Group Leader, an on-site ES&H Representative.

The group will conduct potentially hazardous activities in accordance with approved, written hazard control plans. Activities requiring HCPs will be identified through hazard assessments. Existing HCPs are:

EES-1 is involved in extensive field operations in the US and some foreign countries. AR 15-I defines field work as "the performance of Laboratory-related activities in areas that are removed or isolated from an established base of operations (that is, where emergency support and medical assistance are not readily available)." This work represents a wide variety of activities, each one with its unique set of conditions and hazards. Therefore, it is not possible to develop a generic field work HCP. To address this EES-1 provides guidance on the preparation of field work HCPs in Hazard Control Plans and standard Operating Procedures for Field Work. Copies of this document, and all other ES&H documents are available in the Group Office. The Group Leader is the approving authority for all minimal and low residual risk field operations. The EES Division Director is the approving authority for all medium residual risk field operations and all field operations conducted in foreign countries.

When operations change significantly or new ones are to begin, a hazard assessment will be conducted following the guidance in LIR300-00-01.1, Safe Work Practices. HCPs will be prepared for all activities with medium or high initial risk. Subject-matter-experts will prepare a HCP for any other activity with low or minimal initial risk, if, in their judgement, and with the concurrence of the Group Leader, a HCP is needed. The HCPs will be prepared in accordance with LIR300-00-02.1, Documentation of Safe Work Practices.

HCPs and SOPs will be reviewed at least once a year (unless specified otherwise) and revised as appropriate (see Change Control below). If changes are required, the HCP preparer will reissue the HCP as modified. If no changes are required only the HCP cover page will be updated. The Group ES&H Representative will be responsible for scheduling the reviews.

Whenever the preparer/subject-matter expert determines that an existing HCP needs to be revised he or she will discuss the planned changes with the Group Leader. If the Group Leader concurs with the proposed changes, the HCP will be revised accordingly and reissued to all applicable workers. Each worker will sign a sign-off sheet indicating he or she has received the revised document and understand the changes that were made.

The Group Leader and Deputy Group Leader will conduct monthly management walk-arounds in accordance with LIR307-01-03.1. The main focus will be communication from between the line manager and worker. Unsafe work practices or unsafe conditions will be identified.

The group will conduct an annual ES&H self assessment of specific operations. The operations to be covered will be determined by the group ES&H council. The group ES&H assessment team will develop assessment criteria based on Laboratory administrative requirements, OSHA regulations, group SOPs, the group ES&H plan, and other appropriate requirements. These criteria will be used by the self-assessment team (consisting of the Group Leader, ES&H Representative, and, as appropriate, the Division ES&H Coordinator, staff members and/or lab technicians) to determine the degree of compliance with ES&H requirements. Deficiencies will be noted and summarized in an inspection report/action plan, which will identify the responsible person to correct the deficiencies and the corrective actions to be taken. The deficiency report will be completed by the group ES&H Representative and sent to the responsible persons and the Division ES&H Coordinator who will incorporate this deficiency report into a self assessment report to the Division Director. The Group ES&H Representative is responsible to ensure that all items are corrected and closed out.

The primary purpose of ES&H meetings is to provide the appropriate ES&H information/ training to group employees, students, and visitors. These meetings may involve specific supervisors/mentors and their supervisees or the entire group, depending on the subject matter, ES&H issues will be the lead topic of every group meeting. The Group ES&H Representative will document all ES&H meetings in the ES&H file, including an attendance roster, an outline of topics covered, and a copy (or reference) of any material used for instruction, if appropriate. The Group Leader or Deputy Group Leader will meet with EES-1 employees who are absent from these meetings to discuss what they missed and have them sign and date the meeting roster.

A Personal Information form will be kept on file in the Group Office (Appendix B). These forms include information on each EES-1 employee to ensure that the Group has current information on whom to contact in the event of an accident, injury, or other emergency.

The line management and supervisors will ensure that all employees, students, and visitors receive the necessary ESH training. All training will be documented in the Laboratory Employee Development System database. Employees have the responsibility of scheduling their own training. The ES&H Representative will provide employees, supervisors, and mentors the names and telephone numbers of the appropriate training contacts in ES&H Division. Employees, students, and visitors and their supervisors/mentors share the responsibility to identify worker training needs as discussed earlier (see Section 3b). All new employees, students, and employees will receive General Employee Training (GET) before reporting to work.

Training that may be necessary, but not offered by ES&H Division, will be planned and arranged for by the ES&H Representative. An example is survival training.

Supervisors are responsible for informing all new employees, students, and visitors on ES&H issues that pertain to their work area. They will be informed on the general and specific ES&H issues that may confront them in the immediate work place. All training shall be appropriate for the tasks that employees and visitors perform while at the site. Visitors without the appropriate level of training must be escorted at all times in hazardous facilities. Visitors who will be here for a short time and/or not using our equipment will receive only a verbal caution on the hazards in the area they visit. In a walk-through of the work area supervisors/mentors will point out safety features, such as locations of the fire extinguishers and exits, and the potential hazards that may exist in the area. They will brief the new employees and visitors on the general safety precautions to be followed and the hazardous materials that exist. Supervisors will give new workers copies of the Group ES&H Plan, Laboratory ES&H Handbook, and appropriate HCPs and SOPs that relate to the work they will be doing.

Job-specific training must address at least the following topics, as appropriate and applicable, for the site and or the visitor: hazards and control measures, security procedures, workplace procedures, area warning lights and alarms, and emergency response. Supervisors will use the group checklist (Appendix C) as a guide to familiarize employees, students, and visitors with the work area and identify their training requirements. Individuals using the analytical facilities will also have an Analytical Laboratory ES&H Checklist completed for them (see Appendix D). When this indoctrination is complete, the checklist will be signed by the supervisor and the worker and approved by the Group Leader. Thereafter, the Group Leader, Deputy Group Leader, or supervisor will meet with each employee, student, or visitor as needed (at least annually during the performance appraisal process) to determine the job-specific individual training or knowledge that individuals need to do their jobs safely. This includes training requirements identified in hazard or self assessments or the initiation of new or modified operations. The supervisor/mentor who identifies such training will inform the employee/student/visitor of the training that is required. For training offered by ES&H Division, employees will schedule their own training. Mentors will schedule training of all students and visitors. The ES&H Representative will assist with scheduling training for students and visitors when requested by a mentor.

In accordance with LIR402-706-01.1, Personnel Dosimetry, EES-1 personnel will be enrolled in the TLD badge and bioassay dosimetry programs as appropriate and applicable. The Employee Health Physics Checklist (Form 1528) will be completed and submitted to ESH-12 to enroll individuals in the dosimetry programs. Prior to enrollment into a dosimetry program personnel must attend GERT and may be required to also take RadWorker I and/or RadWorker II depending on their activities.

The Group Leader will ensure that the Laboratory Employee Development Training Plans include all applicable and appropriate training. The Group ES&H Representative will maintain the training plans and ensure that all EES-1 personnel and their respective supervisor/mentor are kept informed of their training status.

The EES-1 laboratories have instruments and sample preparation equipment that require individuals to be properly trained in their use, maintenance, and associated safety issues. The supervisor/mentor of new employees, students, and visitors who intend to use equipment in the laboratories will have the applicable laboratory custodian(s) provide training on the equipment that is to be used and authorize activities with minimal residual risk verbally. For equipment operations with low residual risk the laboratory technician will notify the Group Leader/Deputy Group Leader that the individual is fully qualified to perform the work and the Group Leader/Deputy Group Leader will inform the worker in writing (generally e-mail) that he or she is authorized to perform the activity. The Group Leader/Deputy Group Leader will also review each item on the Laboratory ES&H Checklist for New Employees and Visitors (Appendix D) with them. The completed checklist will be signed by the supervisor, the new employee/visitor, and Group Leader/Deputy Group Leader and placed in that person's personnel file.

Supervisors and mentors will ensure workers involved in X-ray analysis have the appropriate training and follow the correct procedures to operate and control our X-ray equipment. This will be done through SOPs, equipment operating instructions, emergency response plans, and X-ray radiation training. To monitor for possible exposure, workers in the analytical labs with X-ray generating equipment will wear dosimeter badges. The ALARA Coordinator will transmit (confidentially) the results of the monitoring program to any worker with a reading greater than zero. The ES&H Representative will transmit (in confidence) the personal data summary annual report to each worker in the program.

The person in charge of each analytical laboratory will maintain an inventory of hazardous materials present in the work area. This inventory, the material safety data sheets for these materials and the OSHA standard 1910.1200 will be available in the "Right-to-Know" area of the lab. The ES&H Representative will maintain an annual inventory for each laboratory, provided by the HAZCOM Coordinator, in the ES&H file. Supervisors will ensure that training is given to their employees, students, and visitors in the safe use (handling, toxicity, health effects, and disposal) of these materials. This training will be part of the training records for each worker.

Following the Laboratory Electrical Safety program LIR402-600-01.1 and LIG402-600-01, only those workers qualified by education, training, and experience may perform work on energized electrical parts. The EES-1 Group Leader and ESH-5 authorize qualified persons to perform work. Appendix E, EES-1 Energized Electrical Work Requirements outlines the specific steps required for energized electrical work in EES-1.

The Group Leader will ensure that employees, students, and visitors know appropriate responses to credible emergencies. This will be done through guidance within the group and by developing HCPs, SOPs, SWPs, and hazard assessments; CPR, first aid, hazard communication, and field survival training; and site-specific evacuation maps. The Group ES&H Representative will ensure that site emergency evacuation maps are posted in appropriate rooms and review them annually.

Each significant accident or facility incident will be reported following the EES Division notification procedure, See Appendix F. A significant accident is any accident that requires medical treatment. A significant facility incident is one that exceeds the facility safety envelope, causes major damage or an environmental release, or a facility stand-down is declared.

APPENDIX A, (EES-1 ES&H Position Assignments, ES&H Council, and Laboratory Custodians)

EES-1 GROUP ENVIRONMENT, SAFETY, AND HEALTH PLAN

Safety Officer: Jim Aldrich

Co-Safety Officer: George Guthrie

ES&H Representative: Office Administrator

HAZCOM Coordinator: Dale Counce

ALARA Coordinator: David Bish

Waste Management Coordinator: Peg Snow

Electrical Safety Officer: Gary Luedemann

Group Leader: Jim Aldrich Deputy Group Leader: George Guthrie

Concrete (SM-40, Room S119): George Guthrie

Microprobe (Bldg. 494, Room 105): Peg Snow

Optics (Bldg. 494, Room 104): Steve Chipera

Sample Preparation - Thin Section (SM-40, Rooms S32/S36) Emily Kluk

Sample Preparation (Bldg. 494, Room 107) Peg Snow

Scanning Electron Microscope (Bldg. 494, Room 116) Peg Snow

X-ray Diffraction (Bldg. 494, Room 103) Dave Bish

X-ray Fluorescence (Bldg. 494, Room 118) Emily Kluk

Thermal Lab (Bldg. 494, Room 102) Dave Bish

APPENDIX B, (Personal Information Form) to EES-1 GROUP ENVIRONMENT, SAFETY, AND HEALTH PLAN

Date: _______________

Name _________________________ Nickname _________________________

Home Address ________________________ Home Phone Number _______________

Next of Kin/Person to Notify (Include Relationship). Provide Two (2):

1. Name/Relationship ____________________________________________

2. Name/Relationship ____________________________________________

Age _____ Sex _____ Height _____ Weight _____ Race ___________

Build: Light _____ Medium _____ Heavy _____

Complexion: Light ______ Medium ______ Dark ______

Color of eyes: _____ Color of hair _____ Hair length/style _____ Beard? _____

Glasses required? _____ Bifocal/Single vision? (circle one)

Prescription? ___ Regular? ___ Sun? ___ Both? ___ Contact Lenses? ___

Hearing aid required? _____

Physical disabilities? __________________________________________________

Identifying marks? ____________________________________________________

General physical condition _______________________________________________

Level of outdoor experience ______________________________________________

APPENDIX C, (EES-1 New Employee and Visitor Checklist) to EES-1 GROUP ENVIRONMENT, SAFETY AND HEALTH PLAN

The purpose of this checklist is to ensure that the appropriate ES&H training is given to new employees, students, and visitors in the work place. The new employee or visitor and the immediate supervisor are to complete it by checking the blanks (use N/A if not applicable) and file it with the group ES&H Representative. Please keep in mind this form represents only the minimum relevant ES&H information; the immediate supervisor should observe and train employee, student, or visitor on ES&H concerns on a regular basis. Also, employees, students, and visitors must fulfill their individual ES&H responsibility for their job assignments.

1. EES-1 ES&H Plan ____________ 2. Emergency Response Plan ____________

3. Appropriate SOPs ____________ 4. Visitor guide or packet ____________

5. Dosimetry Program ____________ 6. Other ____________

Facilities Walk Through - A tour of the following facilities was conducted:

SM-40 _____ SM-215 _____ SM-494 _____ SM-1702 _____ Other _____

The following items were pointed out/discussed in the walk through:

Facility/Tenant Agreement _____ Emergency exits/egress routes _____

Fire extinguisher locations _____ Assembly area _____

Fire alarm locations _____ Cabinets for flammable material _____

Waste satellite storage area _____ Other _____

Emergency response procedures _____ Control measures _____

Potential hazards due to the nature of work performed in the area _____

ES&H Briefing - The following items have been discussed:

General Safety _____ Employee Safety Commitment _____ (see Annex 1 to Appendix B)

Proper use of solvents/chemicals in the work area _____

Work place procedures and SOPs _____ Energized Electrical Work _____

MSD Sheets - job specific - Location and how to use _____

Hazardous waste disposal requirements and procedures _____

X-Ray Safety for Analytical and Industrial Settings (8060)

(Required of anyone operating the XRD or XRF) _____

Hazardous Communication Introduction (2398)

(Required of anyone using chemicals) _____

Waste Generation Overview (8477) and Waste Documentation Forms (8504)

(Required of anyone generating hazardous waste) _____

Gas Cylinders Hazards (2302) (includes Course #769 Pressure Safety Orientation and 9518 Gas Cylinder Safety)

(Required of anyone using gas cylinders) _____

Dosimetry (TLD) _____ Other _____

Hazards: _________________________________________________________

Remarks: _________________________________________________________

Employee Safety Commitment Form _____ (to be placed in individual’s file)

Facility/Tenant Agreement Record _____

Group ES&H Plan Record _____

Hazard Control Plans and Standard Operating _____

Work-specific training entered into EDS ________ (Date)

Employee/Student/Visitor: _______________________________________

Supervisor/Mentor: ____________________________________________

Group Leader/Deputy Group Leader: ____________________________ Date: ______________

ANNEX 1 (Employee Safety Commitment Form) to APPENDIX C, (EES-1 New Employee and Visitor Checklist) to EES-1 GROUP ENVIRONMENT, SAFETY AND HEALTH PLAN

The first line of defense to ensure a safe work place is individual awareness and commitment to safe work practices. All work performed on the Laboratory site must have appropriate work planning and hazard analysis before the work begins. Established safety procedures must be followed meticulously.

Each activity at the Laboratory will be performed using the following 5-step approach:

If it comes to a choice between meeting programmatic commitments and doing work safely-safety always comes first.

Peer review and assessment of procedures for new processes and new activities are necessary to anticipate potentially hazardous conditions and their consequences. If it every worker’s responsibility to stop work for "clear and imminent danger" or "hazardous conditions" that have not been adequately mitigated.

If the work to be performed contains hazards not identified in current Special Operating Procedures, Special Work Permits or Laboratory practice guidelines, then the work must be designated as "not normal" and subject to the 5-step approach outlined above, and the procedures revised accordingly.

___________________________________ ______________ ______________

Employee Signature Z Number Date

___________________________________ ______________ ______________

Supervisor Signature Z Number Date

APPENDIX D, (EES-1 Laboratory ES&H Checklist for New Employees and Visitors) to EES-1 GROUP ENVIRONMENT, SAFETY AND HEALTH PLAN

Name

The purpose of this checklist is to ensure that all users of the EES-1 and Analytical Laboratory have a basic level of ES&H information pertinent to this work place.

Equipment (type) Analytical (instruments)

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_______________________________ _______________________________

Laboratory Custodian New Employee/Visitor

Laboratory Custodian

Date

APPENDIX E (Electrical Work Requirements) to EES-1 GROUP ENVIRONMENT, SAFETY AND HEALTH PLAN

Assessments of the work-related electrical hazards by qualified electrical workers will be used to determine the appropriate safety-related work practices required when they will be working on or near exposed electrical conductors or circuit parts that are or could be energized. Electrical work must be approved as safe by agreement between the qualified electrical workers and by the Group Electrical Safety Officer (GESO), if appropriate.

Energized electrical work on laboratory instruments must follow approved electrical SOPs for these instruments.

EES-1 personnel will be trained to the Laboratory Implementation Guide LIG402-600-01.0 as follows:

Annex 1, Electrical Training Requirements, lists the training plan requirements for EES-1 personnel.

Red lockout/tagout will be implemented on the following pieces of equipment whenever electrical work is being performed on them:

ANNEX 1 (Electrial Training Requirements) to APPENDIX E to EES-1 GROUP ENVIRONMENT, SAFETY, AND HEALTH PLAN

(Personnel Requiring Training)